Bucureşti Sectorul 1, Str. COPILULUI, Nr. 16, Etaj 2
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Administrator
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Managing our recurring billing process (invoicing)
Maintaining accurate and complete records, including ledgers, journals, invoices, receipts, and information related to suppliers and inventory
Assisting the accounting department in daily, monthly, and annual activities
Preparation of financial analysis reports requested by management (sales situation per month, analysis of revenues for main products, P&L reports, Budget forecasts according to ongoing projects)
Preparation of the digital monthly accounting file
Speaking with vendors and suppliers to ensure charges are accurate and that payments are received in a timely manner
Communicating with clients to discuss account statuses, charges, or discrepancies
Making payments to internal and external providers
Handles all incoming phone calls and monitors the chat channels for requests
Interacts directly with customers by acting as a bridge between ticketing support engineers and the customer
Ensures the management of the client's account and continuous communications during incidents or tickets that are not FCR - First Contact Resolution respecting the SLA
Creates documentation after resolving support requests. Collaborates with engineers to write working procedures for resolving new support requests as they arise
Discuss with clients for project implementation planning
Manage customer expectations regarding estimated response times for issue resolution
Responsible for managing a busy diary with many conflicting priorities – able to resolve clashes swiftly and troubleshoot or escalate where needed
Working collaboratively with the CEO and the broader team to make best use of time, always ensuring it aligns with key priorities and objectives
Developing a good understanding of business priorities, in order to support in setting agendas for weekly management meetings, taking minutes and actions at key meetings and ensuring follow up
Proactively assisting with document creation and maintenance
Manage the inbox, calendar, GTD tasks, all projects and all commitments
Drafting variety of business communications on behalf of the CEO
Supporting with a wide variety of internal and external events
Read and interpret reports or situations and present it to CEO
Answer phones, call on behalf of the CEO
Take care of basic accounting and book keeping for CEO
Facilitating communication and coordination between internal and external parties, including networking, key stakeholders, and clients
Coordinating travel, hotels
Performing various ad hoc tasks as needed, which may include some personal responsibilities inherent to the CEO's role
Managing our recurring billing process (invoicing)
Maintaining accurate and complete records, including ledgers, journals, invoices, receipts, and information related to suppliers and inventory
Assisting the accounting department in daily, monthly, and annual activities
Preparation of financial analysis reports requested by management (sales situation per month, analysis of revenues for main products, P&L reports, Budget forecasts according to ongoing projects)
Preparation of the digital monthly accounting file
Speaking with vendors and suppliers to ensure charges are accurate and that payments are received in a timely manner
Communicating with clients to discuss account statuses, charges, or discrepancies
Making payments to internal and external providers
Taking over and resolving requests for quotations and orders from Customers
Respond to customer inquiries and provide excellent customer service by addressing their needs and concerns
Tracking and renewing assigned subscriptions
Placing and processing orders to suppliers
Issuing invoices and documents necessary for the delivery of the products and services sold
Develop meaningful relationships with customers to encourage trust and loyalty
Follow up on cold and warm leads to further the sales process
Understand and present the product or service to the customer
Meet sales goals and objectives set by leadership
Creating and maintaining a database of current and potential customers.
Staying informed about competing products and services.
Upselling products and services.
Collaborate with cross-functional teams to ensure the delivery of high-quality products and services to meet customer requirements
Researching and qualifying new leads.
Stay up to date with industry trends and developments to identify opportunities for innovation and improvement
Participate in trade shows, conferences and other industry events to promote our products and services
Prepare and submit accurate and timely sales reports, forecasts, and other documentation as required
Develop and execute sales strategies to drive business growth, including identifying new business opportunities, prospecting potential customers, and building and maintaining customer relationships
Managing our recurring billing process (invoicing)
Maintaining accurate and complete records, including ledgers, journals, invoices, receipts, and information related to suppliers and inventory
Assisting the accounting department in daily, monthly, and annual activities
Preparation of financial analysis reports requested by management (sales situation per month, analysis of revenues for main products, P&L reports, Budget forecasts according to ongoing projects)
Preparation of the digital monthly accounting file
Speaking with vendors and suppliers to ensure charges are accurate and that payments are received in a timely manner
Communicating with clients to discuss account statuses, charges, or discrepancies
Making payments to internal and external providers
Responsible for managing a busy diary with many conflicting priorities – able to resolve clashes swiftly and troubleshoot or escalate where needed
Working collaboratively with the CEO and the broader team to make best use of time, always ensuring it aligns with key priorities and objectives
Developing a good understanding of business priorities, in order to support in setting agendas for weekly management meetings, taking minutes and actions at key meetings and ensuring follow up
Proactively assisting with document creation and maintenance
Manage the inbox, calendar, GTD tasks, all projects and all commitments
Drafting variety of business communications on behalf of the CEO
Supporting with a wide variety of internal and external events
Read and interpret reports or situations and present it to CEO
Answer phones, call on behalf of the CEO
Take care of basic accounting and book keeping for CEO
Facilitating communication and coordination between internal and external parties, including networking, key stakeholders, and clients
Coordinating travel, hotels
Performing various ad hoc tasks as needed, which may include some personal responsibilities inherent to the CEO's role
Assist in the development and execution of marketing strategies to achieve company objectives
Monitor partners activity and take over relevant content to use in Spearhead's campaigns
Create engaging and relevant content for various marketing channels, including website, blog articles social media, newsletters, internal communication, or lead generation campaigns.
Manage and monitor social media accounts, including content creation, scheduling and engagement
Analyze marketing data and provide reports on campaign performance, provide recommendations for optimization
Support in the planning and execution of marketing events, webinars and other promotional activities
Planning and implementation of communication and promotion campaigns.
Coordinating the organization of internal events (planning, event communication, catering, providing space, etc.)
Participation in external events of the company (launch events, seminars, exhibitions, fairs)
Handle company's websites in Odoo ERP-Spearhead will provide trainings and documentation
Taking over and resolving requests for quotations and orders from Customers
Respond to customer inquiries and provide excellent customer service by addressing their needs and concerns
Tracking and renewing assigned subscriptions
Placing and processing orders to suppliers
Issuing invoices and documents necessary for the delivery of the products and services sold
Develop meaningful relationships with customers to encourage trust and loyalty
Follow up on cold and warm leads to further the sales process
Understand and present the product or service to the customer
Meet sales goals and objectives set by leadership
Creating and maintaining a database of current and potential customers.
Staying informed about competing products and services.
Upselling products and services.
Collaborate with cross-functional teams to ensure the delivery of high-quality products and services to meet customer requirements
Researching and qualifying new leads.
Stay up to date with industry trends and developments to identify opportunities for innovation and improvement
Participate in trade shows, conferences and other industry events to promote our products and services
Prepare and submit accurate and timely sales reports, forecasts, and other documentation as required
Develop and execute sales strategies to drive business growth, including identifying new business opportunities, prospecting potential customers, and building and maintaining customer relationships
Coordinating customer support requests for the team
Creating and coordinating the creation and maintenance of induction and elearning (documentation) materials (scripts/plays/runbooks for automation purposes, migrations and repetitive tasks, incident response and more)
Monitoring systems, applications and reacting to events
Reading, interpreting documentation and operating manuals for complex IT systems (Joyent Triton, Kubernetes, Nomad/Consul, OpenShift) and helping the customer support team
Creating projects/tasks and managing multiple tasks and projects in parallel
Generating reports and monitoring for KPI's
Proactive project management - ensure that all stakeholders are accountable and the project is completed
Handles all incoming phone calls and monitors the chat channels for requests
Interacts directly with customers by acting as a bridge between ticketing support engineers and the customer
Ensures the management of the client's account and continuous communications during incidents or tickets that are not FCR - First Contact Resolution respecting the SLA
Creates documentation after resolving support requests. Collaborates with engineers to write working procedures for resolving new support requests as they arise
Discuss with clients for project implementation planning
Manage customer expectations regarding estimated response times for issue resolution
Managing our recurring billing process (invoicing)
Maintaining accurate and complete records, including ledgers, journals, invoices, receipts, and information related to suppliers and inventory
Assisting the accounting department in daily, monthly, and annual activities
Preparation of financial analysis reports requested by management (sales situation per month, analysis of revenues for main products, P&L reports, Budget forecasts according to ongoing projects)
Preparation of the digital monthly accounting file
Speaking with vendors and suppliers to ensure charges are accurate and that payments are received in a timely manner
Communicating with clients to discuss account statuses, charges, or discrepancies
Making payments to internal and external providers
Coordinating the entire marketing activity, as well as the elaboration, implementation and development of the company's marketing strategy and policies
Permanent monitoring of the market and competition
Analyze the market by points of interest (IT monitoring, cloud, etc.) and identify topics to discuss
Author articles for blogs, newsletters and information or lead generation campaigns
Elaborates and ensures the realization of the marketing plan
Maintains a high visibility of the brand through various events
Develop customer loyalty policies
Update social media pages with relevant news and information
Planning and implementation of communication and promotion campaigns
Identifying the optimal channels for increasing the visibility of the company's brands
Elaboration of communication strategies for the company's brands
Coordinating the organization of internal events (planning, event communication, catering, providing space, etc.)
Participation in external events of the company (launch events, seminars, exhibitions, fairs)
Accuracy of data / information transmitted and compliance with deadlines according to internal rules
Technical Support Team management: resource allocation, time management, allocation and management oftasks and projects, internal communication and customer relations;
Coordination of tickets and projects within the support department ensuring the necessary conditions to be delivered on time, on budget and for the desired purpose;
Programming and planning of internal resources in accordance with other internal resources involved;
Acting as a contact person for communicating with clients: follow-up of support tasks and intervention in special situations - follow-up, answers for serious incidents, answers related to delays in delivering tasks and projects;
The management of the resources necessary for the development of a project and ensuring the time frame, the productivity and the efficient use of the resources;
Supervision of monitoring reports;
Generating reports and various analyses internally and for customers;
Effective management of relationships with partners: synchronizing the resources available within the company with the resources offered by the clients for carrying out specific activities;
Creating, maintaining and presenting the project plans and other documents necessary for the proper development of a project;
Creating weekly or on-demand reports, scheduling meetings with clients, carrying out project plans;
Generating minutes of projects and documentation of acceptance;
Conducting meetings and obtaining consensus when conflicting opinions appear;
Prioritizing tasks and establishing subsequent actions for their completion;
Follow-up of support contracts regarding the services provided and SLAs;
Efficient use of project management tools and time measurement;
Communicating with the team in an efficient way every day, both digitally, through the collaboration tools and in person;
Maintaining a positive, collaborative and results-oriented attitude and accessibility at all times;
Management of meetings of the Stand-up type;
Providing support for the team and managing resources so that team members can advance and participate in both internal and external trainings;
Supporting initial training, onboarding;
Conducting reviews on existing tasks and projects at least twice a day (at the beginning and end of the program);
Performing daily analysis of workload, billable/non-billable time, etc.;
On-call rotation monitoring;
Carrying out working procedures and documenting tasks;
Taking ownership of customer issues and seeing problems through to resolution;
Monitoring, implementing and operating diverse CI/CD pipelines for internal use and customers (git know-how is essential);
Taking ownership of projects and making sure they are delivered on-time/budget;
Very occasional Windows server environments;
Design, operate and maintain (troubleshoot) modern web architectures (n tier/web, caching, databases, micro-services, orchestrators, etc.);
Creating scripts for automation purposes, migrations and other ad-hoc requests, followed by creating runbooks/automations for diverse automation scenarios;
Create automation scenarios (design, implement, document, instruct and monitor) for our first levels of support;
Helping first levels of support to manage/operate more complex issues;
Managing and operating our customers IT infrastructures (managed services; delivery of IaaS to a global customer base);
Training / helping first level of support take over accounts once a standard operating process is in place;
Work on virtualization technologies such as KVM, Red Hat Virtualization, Vmware and Triton.
Taking ownership of customer issues and seeing problems through to resolution;
Creating scripts for automation purposes, migrations and other ad-hoc requests, followed by creating runbooks/autmations for diverse automation scenarios;
Monitoring systems, applications and reacting to events;
Design, operate and maintain (troubleshoot) modern web architectures (n tier/web, caching, databases, microservices, etc.)
Managing and operating our customers IT infrastructures (managed services) and help operate the (delivery of IaaS to a global customer base);
Work on virtualization technologies such as KVM, Red Hat Virtualization, Vmware and Triton.
Taking ownership of customer issues and seeing problems through to resolution;
Creating scripts for automation purposes, migrations and other ad-hoc requests, followed by creating runbooks for diverse automation scenarios;
Monitoring, implementing and operating diverse CI/CD pipelines for internal use and customers (git know-how is essential) and periodical administration of Linux/UNIX and occasional Windows server environments;
Design, operate and maintain (troubleshoot) modern web architectures (n tier/web, caching, databases, microservices, etc.)
Managing and operating our customers IT infrastructures (managed services) and help operate the (delivery of IaaS to a global customer base);
Work on virtualization technologies such as KVM, Red Hat Virtualization, Vmware and Triton
Taking ownership of customer issues and seeing problems through to resolution;
Monitoring, implementing and operating diverse CI/CD pipelines for internal use and customers (git know-how is essential) and periodical administration of Linux/UNIX and occasional Windows server environments;
Design, operate and maintain (troubleshoot) modern web architectures (n tier/web, caching, databases, microservices, etc.)
Managing and operating our customers IT infrastructures (managed services) and help operate the (delivery of IaaS to a global customer base);
Work on virtualization technologies such as KVM, Red Hat Virtualization, Vmware and Triton
Taking ownership of customer issues and seeing problems through to resolution;
Monitoring, implementing and operating diverse CI/CD pipelines for internal use and customers (git know-how is essential) and periodical administration of Linux/UNIX and occasional Windows server environments;
Design, operate and maintain (troubleshoot) modern web architectures (n tier/web, caching, databases, microservices, etc.)
Managing and operating our customers IT infrastructures (managed services) and help operate the (delivery of IaaS to a global customer base);
Work on virtualization technologies such as KVM, Red Hat Virtualization, Vmware and Triton
Taking ownership of customer issues and seeing problems through to resolution;
Creating scripts for automation purposes, migrations and other ad-hoc requests, followed by creating runbooks for diverse automation scenarios;
Monitoring, implementing and operating diverse CI/CD pipelines for internal use and customers (git know-how is essential) and periodical administration of Linux/UNIX and occasional Windows server environments;
Design, operate and maintain (troubleshoot) modern web architectures (n tier/web, caching, databases, microservices, etc.)
Managing and operating our customers IT infrastructures (managed services) and help operate the (delivery of IaaS to a global customer base);
Work on virtualization technologies such as KVM, Red Hat Virtualization, Vmware and Triton
Technical Support Team management: resource allocation, time management, allocation and management oftasks and projects, internal communication and customer relations;
Coordination of tickets and projects within the support department ensuring the necessary conditions to be delivered on time, on budget and for the desired purpose;
Programming and planning of internal resources in accordance with other internal resources involved;
Acting as a contact person for communicating with clients: follow-up of support tasks and intervention in special situations - follow-up, answers for serious incidents, answers related to delays in delivering tasks and projects;
The management of the resources necessary for the development of a project and ensuring the time frame, the productivity and the efficient use of the resources;
Supervision of monitoring reports;
Generating reports and various analyses internally and for customers;
Effective management of relationships with partners: synchronizing the resources available within the company with the resources offered by the clients for carrying out specific activities;
Creating, maintaining and presenting the project plans and other documents necessary for the proper development of a project;
Creating weekly or on-demand reports, scheduling meetings with clients, carrying out project plans;
Generating minutes of projects and documentation of acceptance;
Conducting meetings and obtaining consensus when conflicting opinions appear;
Prioritizing tasks and establishing subsequent actions for their completion;
Follow-up of support contracts regarding the services provided and SLAs;
Efficient use of project management tools and time measurement;
Communicating with the team in an efficient way every day, both digitally, through the collaboration tools and in person;
Maintaining a positive, collaborative and results-oriented attitude and accessibility at all times;
Management of meetings of the Stand-up type;
Providing support for the team and managing resources so that team members can advance and participate in both internal and external trainings;
Supporting initial training, onboarding;
Conducting reviews on existing tasks and projects at least twice a day (at the beginning and end of the program);
Performing daily analysis of workload, billable/non-billable time, etc.;
On-call rotation monitoring;
Carrying out working procedures and documenting tasks;
Design and implement application architectures/features (cloud, billing, orchestration of IaaS components, parsing and other input/output transformations and calculations)
Debug / troubleshoot and resolve issues
Optimize code
Gather feedback and introduce new features
Develop agents and plugins for our monitoring solution
Develop scripts for diverse requirements (migrations, imports, exports, etc.)
Administration of Linux/UNIX and occasional Windows server environments
Racking, stacking and cabling of servers, storage and data-center equipment (hardware delivery services)
Taking ownership of customer issues and seeing problems through to resolution
Researching, diagnosing, troubleshooting and identifying solutions to resolve system issues
Following procedures for escalation
Creating scripts for automation purposes, migrations and other ad-hoc requests
Creating runbooks and playbooks for diverse automation scenarios
Monitoring, implementing and operating diverse CI/CD pipelines for internal use and customers (git know-how is essential)
Design, operate and maintain (troubleshoot) modern web architectures (n tier/web, caching, databases, microservices, etc.)
Monitoring proactively customer infrastructures and preventing problems before they arise (we’ve got your back here with the best IT monitoring tool around)
Managing and operating our customers IT infrastructures (managed services)
Help operate the (delivery of IaaS to a global customer base)
Work on virtualization technologies such as KVM, Red Hat Virtualization, Vmware and Triton
Install, configure and operate networking equipment (firewalls, routers and switches, security appliances)