Bucureşti Sectorul 2, Şos. PIPERA, Nr. 46D-46E-48, Oregon Park, cladirea B, Etaj 5
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Administrator
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Ensure the appropriate actions to obtain all necessary information & documents for drafting of contracts in the system according to internal rules and templates
Preparation and issuance of contracts and addendums, in accordance with the internal confirmations received, respecting the internal guidelines
Registration in the internal system (SHARP) of all contracts, including amendments, cancellations
Ensure data integrity in the Commercial system (by validating the input from Contract Administration and compliance of business confirmations with internal rules)
Contracts monitoring and follow-up reports (open exposure, settlement of contracts, pricing of contracts, cost calculations, signing of contracts, etc.)
Sending contracts in a timely manner to partners and monitoring their return in an original signed version
Archiving of contracts and related documentation (physical, electronic)
Ensure proper administration of contracts per counterparts, respecting onboarding rules and other internal procedures (broker contracts, compliance, etc.)
Acting as support function for other operational departments (Trading, Execution, Finance) regarding management of contracts
Maintaining contact with partners (related parties/intercompany as well as third parties) whenever needed, regarding the contracts flow
Issuing periodic reports on contracts and counterparty details / portfolio, internally as well as to Group departments
Support with periodical revision and implementation of necessary changes to contract templates;
Contract’s cancellation/partial settlement validation as well as appropriate escalation to senior management when approvals required
Support the regional business controllers in the daily activity, according to allocated tasks and daily reporting requirements (including assuming the backup function for certain activities)
Answer queries from colleagues or external parties in a professional manner, reply or forward them as necessary
Assist colleagues with a variety of administrative tasks related to contracts, when needed
Create and update records ensuring accuracy and validity of information in the system
Provide improvement opportunities in internal processes, coordinated with business developments or internal processes changes
Ensure compliance with COFCO established policies & procedures and with legal regulations
Maintain trusting relationships with suppliers, customers and colleagues
Other tasks as assigned by direct line manager or regional management/Group functions, relevant for the position and job requirements
Ensure the appropriate actions to obtain all necessary information & documents for drafting of contracts in the system according to internal rules and templates
Preparation and issuance of contracts and addendums, in accordance with the internal confirmations received, respecting the internal guidelines
Registration in the internal system (SHARP) of all contracts, including amendments, cancellations
Ensure data integrity in the Commercial system (by validating the input from Contract Administration and compliance of business confirmations with internal rules)
Contracts monitoring and follow-up reports (open exposure, settlement of contracts, pricing of contracts, cost calculations, signing of contracts, etc.)
Sending contracts in a timely manner to partners and monitoring their return in an original signed version
Archiving of contracts and related documentation (physical, electronic)
Ensure proper administration of contracts per counterparts, respecting onboarding rules and other internal procedures (broker contracts, compliance, etc.)
Acting as support function for other operational departments (Trading, Execution, Finance) regarding management of contracts
Maintaining contact with partners (related parties/intercompany as well as third parties) whenever needed, regarding the contracts flow
Issuing periodic reports on contracts and counterparty details / portfolio, internally as well as to Group departments
Support with periodical revision and implementation of necessary changes to contract templates;
Contract’s cancellation/partial settlement validation as well as appropriate escalation to senior management when approvals required
Support the regional business controllers in the daily activity, according to allocated tasks and daily reporting requirements (including assuming the backup function for certain activities)
Answer queries from colleagues or external parties in a professional manner, reply or forward them as necessary
Assist colleagues with a variety of administrative tasks related to contracts, when needed
Create and update records ensuring accuracy and validity of information in the system
Provide improvement opportunities in internal processes, coordinated with business developments or internal processes changes
Ensure compliance with COFCO established policies & procedures and with legal regulations
Maintain trusting relationships with suppliers, customers and colleagues
Other tasks as assigned by direct line manager or regional management/Group functions, relevant for the position and job requirements
Supports Barge Fleet Manager in executing the business plan: administrate and document the acquisition documentation, follows-up compliance with internal procedures, supports with any approvals needed, and any other activity required by manager, relevant to the project
Prepares cost estimate and compares with actual for each voyage and contract
Follows up down-times, analyses their cause and supports with improvements/corrections
Analyses scenarios to compare resources versus time usage. Propose solutions in terms of convoys’ structure and schedule, costs and spending, distances, etc. ensuring best utilization rate with lower costs and maximize revenues
Supports to plan, monitor, hire, train and promote crews including shift planning of the crews during operational period
Maintains necessary records and reports for the barge fleet utilization, routes, etc. to ensure proper analysis between costs and volumes achieved/revenues generated
Takes part in the recruitment process: interviewing candidates, support in selection of candidates, giving feedback after interviews, checking necessary documentation for certifications, check periodical updates of certifications
Ensuring proper communication with each employee regarding shift scheduling and coordinate with Captains to have crew signature before start of each month for the following month schedule
Ensuring that each barge has correct documentation on board regarding worked hours, lunch and rest time for each individual as previously communicated scheduled and as per the law
Learn and respect the allocated tasks (focus on contracting, partners, support to controllers and accounting team)
Ensure the appropriate actions to obtain all necessary information & documents for achieving the allocated tasks, correct and timely input in the system according to internal rules and templates
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Finance trainee - 1 year Contract
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expirat: 01.05.2022
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Atribuțiile:
Learn and respect the allocated tasks (focus on contracting, partners, support to controllers and accounting team)
Ensure the appropriate actions to obtain all necessary information & documents for achieving the allocated tasks, correct and timely input in the system according to internal rules and templates
Act according to Principals instructions, within the limits of the given authority
Notify vessels regarding the port/terminal info, security level, prearrival procedures, required forms and documents,
Assist vessel / Master / Owners to prepare the required pre-arrival notifications, documents and forms for ship’s entry in the port, record the vessel in the MSW reporting interface, according to port rules and regulations
Notify Shippers / Receivers / Charterers about vessel’s notified estimated time of arrival and readiness, obtain berthing schedule and instructions from port operator
Maintain an ongoing communication with vessel, owner/operator/charterer and other parties before and during vessels stay via phone and/or e-mail and/or fax
Arrange for berth, coordinate with pilotage, tugs, mooring men, surveyors and other related service providers
Board the vessels upon arrival and thereafter when needed
Arrange vessels to receive Free pratique and inward clearance from port Authorities (Immigration, customs, Harbor Master office)
Arrange & performs crew off & on-signing and arranges medical services, delivery of spare parts, charts, shipyard services, arrange supplies and services as required
Prepare statement of facts and other related documentation (Bs/L, Cargo manifests, NOR, etc.)
While vessel in the port, keeps records and reports twice daily Stevedores working activities, weather interruptions, cargo operations and completion / sailing prospects
Travels to several different port facilities to attend vessels while in port
Develops a thorough and current knowledge of each port facility serviced (berth restrictions, cargo working equipment availability, labor, transport, security restrictions, etc)
Manage port funding process for vessel’s port stay
Performs additional related duties as assigned
Adhere to internal administration and accounting procedures
Working with internal functions, including Risk Control, Back Office, and Legal and Compliance to ensure a timely flow of information for reporting, settlement and the timely resolution of contractual and deal maintenance issues
Picks up crew members from the airport and takes them to the airport as needed
Reports all injuries/incidents to authorities and takes the crew members for medical attention (hospital or local clinic)
Reports any oil or chemical spills on the vessels to the corresponding authorities
Performs any other duties as instructed by direct manager or senior management, relevant to the position
Adheres to COFCO values, guidelines and procedures, as well as to internally developed policies and workflows
Obligatia de gestionare corecta si clara a materiei prime si a produselor finite inregistrate la receptie in siloz
Intocmirea documentelor de evidenta a receptiilor cantitative/calitative a materiei prime
Intocmirea avizelor de insotire a marfii pentru livrarea produselor din siloz
Asigurarea evidentei stocurilor de materii prime si produse
Raspunde legal si patrimonial pentru corectitudinea si claritatea inregistrarilor in gestiune, iar diferentele/lipsurile inregistrate in gestiune atrag raspunderea patrimoniala a titularului postului
Asigurarea fluxului tehnologic al marfii in cadrul silozului la parametrii optimi;
Verificarea periodica a functionarii utilajelor pe care le supravegheaza
Intretinerea instalatiilor si a celorlalte mijloace fixe aflate in dotarea silozului;
Efectueaza orice alta sarcina de lucru alocata de echipa de conducere, care are legatura cu continutul jobului
Obligatia de gestionare corecta si clara a materiei prime si a produselor finite inregistrate la receptie in siloz
Intocmirea documentelor de evidenta a receptiilor cantitative/calitative a materiei prime
Intocmirea avizelor de insotire a marfii pentru livrarea produselor din siloz
Asigurarea evidentei stocurilor de materii prime si produse
Raspunde legal si patrimonial pentru corectitudinea si claritatea inregistrarilor in gestiune, iar diferentele/lipsurile inregistrate in gestiune atrag raspunderea patrimoniala a titularului postului
Asigurarea fluxului tehnologic al marfii in cadrul silozului la parametrii optimi;
Verificarea periodica a functionarii utilajelor pe care le supravegheaza
Intretinerea instalatiilor si a celorlalte mijloace fixe aflate in dotarea silozului;
Efectueaza orice alta sarcina de lucru alocata de echipa de conducere, care are legatura cu continutul jobului
Obligatia de gestionare corecta si clara a materiei prime si a produselor finite inregistrate la receptie in siloz
Intocmirea documentelor de evidenta a receptiilor cantitative/calitative a materiei prime
Intocmirea avizelor de insotire a marfii pentru livrarea produselor din siloz
Asigurarea evidentei stocurilor de materii prime si produse
Raspunde legal si patrimonial pentru corectitudinea si claritatea inregistrarilor in gestiune, iar diferentele/lipsurile inregistrate in gestiune atrag raspunderea patrimoniala a titularului postului
Asigurarea fluxului tehnologic al marfii in cadrul silozului la parametrii optimi;
Verificarea periodica a functionarii utilajelor pe care le supravegheaza
Intretinerea instalatiilor si a celorlalte mijloace fixe aflate in dotarea silozului;
Efectueaza orice alta sarcina de lucru alocata de echipa de conducere, care are legatura cu continutul jobului
Soseaua Pipera, 46D-46E-48, cladirea B, etaj 5, OREGON Park, București
expirat: 26.06.2019
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expirat: 05.04.2019
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expirat: 04.02.2019
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Atribuțiile:
Performs compliance with applicable rules and standards related to accounts payable – specific focus on booking and performing financial control over industrial cost invoices (silo expenses, variable and fixed), as well as fixed assets invoices (investments in progress, equipment, buildings, etc.);
Prepares specific reports related to the accounts payable assigned as per above;
Ensures the booking of the daily bank statements (interface for: payments and collections, as well as booking the manual transactions: bank fees, interests, foreign currency exchange, etc.);
Performs consistency checks between operating systems (accounting vs. commercial system) to ensure data integrity and correctness of the interface (payments to suppliers and cash collections from clients);
Prepares and reports the daily realized cash flow;
Performs automatic procedures in the commercial and accounting systems (necessary for stock valuation);
Manages the Insurance files for the company (assets insurance, stock insurance, 3rd party liability and others)
Prepares monthly analytical review/reconciliation of designated accounts, including reconciliation between balance sheet and detailed ledgers;
Performs the intercompany reconciliation with other COFCO entities (inside Central Europe region: Hungary, Bulgaria, Romania: Bucharest and Constanta);
Prepares analytical report of fixed assets, accounts payable, banks;
Performs other specific activities related to month-end/budget process, as well as supports the rest of the team to deliver accurate and on-time reporting (external, Group vis BPC system)
Supports the annual auditing process, with allocated responsibilities on certain auditing procedures as per roles & responsibilities schedule
Supports with the standardization, optimization and implementation of accounting procedures, IT system developments
Performs any other duties as instructed by direct manager or senior management, relevant to the position
Adheres to COFCO values, guidelines and procedures, as well as to internally developed policies and workflows
Maintains daily relationship with bank representatives and company departments, related to cash flow movements;
Updates user profiles in banks (authorizations, user access, etc.);
Perform daily payments for Romanian companies, ensuring proper recording in the systems as well as monitoring payment approvals (and request additional approvals if the case as per company guidelines);
Issue daily payment report and accommodate requests related to signed payment orders/confirmations of payment;
Issue daily collections report;
Perform hedge allocation on contracts;
Report and reconcile balances in the Group bank reporting system vs. bank statements;
Manage the payment instruments and guarantees coming from counterparts, record and maintain the database in the systems and make follow-up on expiration, returning after contract executions, etc.;
Filling-in and filing bank documentations/specific forms;
Perform the regular NBR reporting;
Management of petty cash register;
Perform any other duties as allocated by direct/dotted manager or other senior managers, relevant to the position/Treasury department;
Ensure compliance and implementation of COFCO Policies and procedures as per company guidelines